Frequently Asked Questions on ARCP

How will Progress+ affect my ARCP?

Many of us will have questions about Progress+. The RCPCH website covers many of the FAQs about Progress+

We have also prepared some documents about the main differences between Progress and Progress + as well as a video highlighting some of the main changes to Kaizen on our Useful ARCP Resources page.

I am on OOP.  Do I need to take part in the ARCP process?

Yes, Trainees on OOP must still participate in the annual ARCP process.

Trainees on OOPT will be assessed as per a clinical ARCP and should therefore submit everything outlined in the clinical ARCP checklist, along with a completed “OOP update form for ARCP” and Form R.

Trainees on OOPE and OOPR should also complete an “OOP update form for ARCP” which should be signed by their OOP supervisor in order to demonstrate adequate progress during the time OOP.   A Form R, Placement Pro Forma and Exams & Courses Pro Forma should also be provided.

Trainees on OOPR (research) should ensure they follow the Academic Trainees Checklist for ARCP.

Trainees on OOPC should also complete the relevant portions of an “OOP Update form for ARCP”, sign it & submit along with a Placement Pro Forma, Exams & Courses Pro Forma and Form R.  This is to confirm your continued registration on the programme. This form does not need to be signed by your Supervisor.

I am on parental leave/ long-term sick leave.  Do I need to take part in the ARCP process?

Trainees who are not currently in the programme due to parental leave/ long-term sick leave are not required to maintain their eportfolio or participate in the ARCP process.  If this applies to you and you have been contacted regarding the ARCP process, please submit an enquiry to the HEE Contact Portal so that we can ensure our records are updated to reflect this. You do however have to complete and submit a form R.

If you have returned to the programme following any of the above, you will normally participate in the ARCP process and be asked to complete assessments on a pro-rata basis i.e. if you will only spend 9 months in training between September 2018– September 2019, you should complete 75% of the WPBA prior to the ARCP deadline.  However, as the programme is competency based (rather than time based), you may choose to complete 100% of the assessments in this shorter time and ‘catch up’ any time spent out of training. If this is the case, please indicate to us that you have done this when you submit your ARCP paperwork. You should also ensure support of your educational supervisor.

If you will only spend a very short amount of time in the programme in-between September 202X–September 202X, it may be appropriate to postpone your ARCP until the winter ARCP round in February, 202X+1.  If you think this might apply to you please please submit an enquiry to the HEE Contact Portal to confirm your circumstances. We will then issue you with ARCP Outcome U and the relevant ‘N’ code to indicate why you were not reviewed.

I am an academic trainee.  What paperwork do I need to complete?

ACFs, CLs and those on OOPR should follow the Academic ARCP Guidance.

I am coming to the end of my training.  What do I need to do for my ARCP?

Requirements for trainees approaching CCT are the same as for your usual ARCP with the addition that the START assessment must have been undertaken and any resulting remediation discussed with your educational supervisor and clearly documented on Eportfolio. We recommend a Developmental Log section of Eportfolio

To ensure that your CCT is not delayed, it is very important that all the requirements for the completion of training for generic and any subspecialty training is clearly documented on Eportfolio by the time of the ARCP. This includes completion of all mandatory WBPAs.

Your trainers report from your current post must specifically note that your supervisor agrees that you are able to progress to being a consultant.

Trainees at the end of their training receive an ARCP Outcome 6 – ‘Gained all required competences’.

What is my CCT date?

The RCPCH has a useful calculator at this link. The CCT date can be moved, but needs process behind the move. Please check with a TPD if you are not sure.

I'm keen to fast track. How do I go about this?

There is some more information on the school website and also on the RCPCH website. The bottom line is that progression is through demonstration of competence, not through the passage of time. That said, there are minimum times at each level.

To fast track, you have to notify the school via the portal at least 6 months before an ARCP where the panel can review your change of level.

Can I have an extension to the deadline?

Unfortunately, we are unable to offer extensions to the deadline. In order to get through the large number of Paediatric trainees being assessed, this process must begin promptly. If the information is not there at the time of the ARCP, you will get an Outcome 5. You will get an email telling you what is missing, and 2 weeks to get the missing details. If these are still not there, then it will change to an Outcome 2.

I am a Grid Trainee.  Do I need to submit any additional information?

You should make it clear on your Placement pro-forma that you are a Grid/sub-specialty trainee.  You should also ensure that you have a CSAC progression report on Kaizen that is within 6 months of the ARCP date. This is required annually for sub-specialty trainees.

Grid trainees will receive two ARCP outcomes – one for their general paediatric training and one for their sub-specialty training.  It is therefore possible, for example, to receive both an Outcome 1 and an Outcome 5 in the same round on the same ARCP Outcome Form.  If you have an Outcome 5 for either general or subspecialty training, you must ensure you submit the outstanding documentation within 2 weeks.

Meeting the Requirements:

How many WPBA do I have to complete?

Details of the required WPBA for each level of training can be found on the RCPCH website:

For most types of assessment, there is no longer a minimum number required.  The focus has now shifted to one of quality rather than quantity and assessments will be scrutinised by the panel to ensure that they are being used regularly and appropriately as a developmental tool. It is recommended that trainees at all levels do at least one or two SLEs each month.

I am a flexible trainee.  How many WPBA do I have to complete?

Trainees who work flexibly must still complete an annual assessment and should follow the standard checklist.

The only difference is that you will complete a pro-rata amount of WPBA according to the % WTE that you have worked.  The panel will always round upwards when calculating pro-rata requirements.

As the programme is competency based rather than time based, you may choose to complete additional WPBA in order to ‘fast-track’ your training.  If you choose to do this, please make this clear when submitting your ARCP paperwork to ensure that your outcome reflects this.

Your Educational Supervisor must also clearly indicate in the ESTR that you are ready in their opinion to move to the next level of training.

What WPBAs can I count towards my ARCP?

Only WPBAs completed on eportfolio will be counted towards this ARCP.  Please note that ‘submitted’ or ‘awaiting response’ assessments will not count. You must ensure that all assessments have multiple ‘green ticks’ beside them which indicate that they are complete.

What happens if I do not complete all the requirements in time?

If, when the panel conduct your review, there is any paperwork missing or you have not submitted all of the required documents on eportfolio (WPBA, trainer’s reports, MSF, Form R), you are likely to be issued with an “ARCP Outcome 5 - Incomplete evidence presented - additional training time may be required”. 

Your outcome will detail what documents are outstanding and you will be given a further deadline by which to submit this, usually 2 weeks.

ARCP Outcome 5 is not a final outcome and after the deadline has passed, the panel chair will review your paperwork again. If you have submitted all documentation requested by the panel, you will be issued a satisfactory outcome.

However, the ARCP Outcome 5 will remain on your record.

If, when the panel revisit your assessment, you have still not completed all the requirements, you are likely to be issued with an unsatisfactory outcome.

What happens if I do not have the exams required for my level of training?

With the introduction of the progress plus curriculum, you will need to have completed MRCPCH theory exams by the end of ST3 to allow progress to ST4 and tier 2 rota (middle grade), and MRCPCH Clinical by the end of ST4 before progressing from core to specialty training.

In practice, Level 3A trainees who have not completed their theory exams by the time matching takes place during their 3A rotation, will be expected to remain on an SHO rota rather than progressing to a 3B Registrar rota for their next rotation to give them time to complete their written exams before stepping up to a registrar rota. This is in acknowledgement of the fact that the step up from SHO to Registrar level is one of the most challenging during training and trusts need time to plan their rotas for their next rotation. Individual circumstances will always be taken into account. If you feel the expected rate of progression is not reflective of your training requirements then please discuss this with your educational supervisor and TPD.

What do I need to do with my Enhanced Form R?

The Enhanced Form R is required every year for revalidation and to ensure our records are up to date. The Enhanced Form R is also a signed confirmation of your continued registration on the training programme. The form is now electronic and will be emailed to you by HEE or alternatively you can find it on the TIS Self Service Page. Once completed download the form and upload to your portfolio as instructed.

How do I upload form R into my portfolio for ARCP?

You can download a PDF of your Form R from the TIS Self Service Page. HEE had guidance for how to download the form here.

Once downloaded, please create an ARCP Preparation Form on Kaizen and attach the form along with other relevant documentation.

My supervisor has completed an End of Post / Supervision Meeting report instead of the Educational Supervisor Trainer’s Report.  What should I do?

For ARCP, every post that you have completed in the assessment period must have an Educational Supervisor Trainer’s Report For ARCP.  This should include the Clinical Supervision element toward the end of the report, or a separate Clinical Supervisor Trainer’s Report if your Educational Supervisor did not also supervise you clinically.  Although there is some overlap between these reports and the other supervision reports available on Kaizen, the Educational/Clinical Supervisor Trainer’s Report is the only report that covers all of the areas required for revalidation purposes.  Therefore, if your supervisor has used a different form, you will need to contact them urgently to request that they complete the correct form ahead of the ARCP deadline.  If your supervisor is no longer linked to you on Kaizen, you can add them yourself.  If you have any difficulties with this you can contact the eportfolio team

Please ensure you have completed a separate Educational Supervisors Report for ARCP for every post completed during the assessment period.